Don’t waste valuable Kaizen time on things that could have been prepared ahead of time. In particular the gathering of production data is something that should be already collected for the Kaizen team. The slide above is a partial checklist of the kinds of things that the Team Leader should assess ahead of time, and make sure is ready.

This information should be prepared in the form of a Team Event Kit. This kit includes all necessary data, and also supplies that will be needed, like markers, flip charts, tape, post-its, etc. The preparation of the kits ahead of time is a task that the Team Leader can delegate to one of the team members.